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Top 5 practical ways to use online forms in your agency

Paper is, without a doubt, a limited media that is out of date. It is difficult to access, has a limited number of features, and is quickly lost, along with all of the details provided on that piece of paper. Data collection on paper is both expensive and time-consuming. Furthermore, mobile applications are becoming increasingly crucial in our daily lives and our professional life.

In order to enhance data quality and workflows, many organizations have discovered that incorporating digital forms into their business operations can result in significant cost savings. When it comes to creating online forms, there are a variety of online form builders available. But how can you know which one of them will be the most beneficial to your company out of all of them? In today's article, we'll go over in-depth how an online form builder called Questionscout can help you with your business.

Reduce manual work

In addition to being completely interoperable with various integrations and tools like marketing tools, payment systems, and so on, one of the most major advantages of utilizing online forms is that it is really easy to use. As a result, you can reduce the amount of money you spend on other tools. As an outcome, you will be able to save a significant amount of money for your organization.

In addition, you won't have to be concerned about data security because they will assist you in gathering GDPR compliance information. Furthermore, with seamless connections such as Slack, Stripe, and Paypal, you can manage and process your data directly in the system, eliminating the need for a third-party medium.

Decreases the bounce rate

You must recognize that the absence of an appropriate form on your website will reduce the amount of interest that your visitors will have in your website. As a result, the bounce rate of your website rises significantly. The bounce rate is often defined as the percentage of visitors that spend no more than a few seconds on your website. So, what can you do to lower the bounce rate on your website?

Online forms include a function that allows you to choose how you want to redirect your users when they submit a form to your site. You have the option of transferring them directly to the page where your users typically begin their journey on your website. In this approach, you can make your form more interesting and helpful, which will help to reduce the bounce rate of your website. The outcome is that you will be able to receive more entries on your website.

Generating leads

In order to help you expand the reach of your marketing efforts and better capture leads, online forms were created. Not only can you collect names and email addresses, but you can also build up your CRM system to trigger particular actions when certain conditions are met. For example, someone may have filled out a form on your website in order to obtain a handbook. Once the download is complete, you will be able to send a direct and personalized email to the individual at some point.

More importantly, online forms enable you to provide additional information or links that are connected to the topic that the person is interested in completing the form. Overall, you can convert passive data collecting into the active lead generation in your CRM solution by automating yet selectively selecting activities based on the information gathered from your web forms.

Accurate real-time data processing

Whether it's an invoice produced based on a service order or a refund procedure initiated once a refund request has been made, data is instantaneously digitized and saved in the system, ready for future processing. Additionally, the paper form does not provide any information about what was happening at the time the form was completed, but the digital platform does it automatically. There is less possibility of data input errors, which means less time is spent identifying and correcting problems as a result.

The data gathered and saved in digital forms can be sorted quickly and efficiently in different categories and then exported into an Excel file, which provides you with a good overview of all of your collected and stored data - in one convenient location. Additionally, when you want to make a modification to the form, you can quickly and simply add a paragraph, a signature, a drop-down menu, or customize your forms in any manner you want in no time.

Relevant and targeted communications

Your marketing staff is constantly concerned with delivering the most relevant information to the most appropriate recipients. However, in order to know what to send, you must first determine what the client wants to receive. A webform is an excellent tool for gathering this type of information. You can create a web form that will allow users to sign up for subscriptions. A person can choose what sort of information he or she wishes to receive from you by simply checking the appropriate boxes.

Because of this, your marketing team will be able to pinpoint which prospects to contact and provide only relevant content. You can also provide more self-service choices to your clients by using web forms on your website. Using links, you may provide choices such as registration, opting in or out, the opportunity to edit supplied information, accepting to be processed, being alerted, and so on.


Many individuals participate in heated arguments on the internet, and as the internet's popularity and convenience grow, customers are more inclined to respond to online forms. This has a significant impact on the response rate.

You should eventually say goodbye to manual processes once and for all if you implement the appropriate data automation using online forms. Save hundreds of hours and tens of thousands of dollars while increasing employee productivity and engagement in your business. To reduce manual data input and make your working more pleasurable, you have the opportunity in your own hands.