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Modernize Your Employee Onboarding

Every person in today's world lives a routine life that is controlled by computers. Mobile phones and other forms of technology have penetrated nearly every aspect of our lives. Do you require new clothes? You can purchase them on the internet. Hungry? Place an order using your preferred online delivery provider. We've grown accustomed to receiving immediate satisfaction and convenience. And we have high expectations for ourselves in our work life as well.

If your human resources team is still utilizing antiquated techniques to onboard new workers (such as handing them stacks of paperwork), you are failing to fulfill their needs. The inverse is happening; instead, they're feeling pressured and perhaps even a bit irritated. Continue reading if your organization is still lagging behind. Here are five ways that online forms and other contemporary onboarding technologies may help you put new workers on the path to success while also increasing the efficiency of your HR team.

Important paperwork becomes easily accessible

It's hard to imagine anything causing new employees to be more anxious than being handed a lot of paperwork to do on their first day on the job. This is especially true while they're in the midst of getting to know their coworkers and adjusting to the duties of their new position. Online forms can reduce stress and save both you and your new recruits hours of effort by replacing paper onboarding paperwork with online ones.

Online forms are not only more efficient, but they are also extremely simple to create and maintain. All you have to do is include the appropriate information, personalize your forms to match your company's logo, then distribute them to new workers via a URL to get started. Using a tablet or mobile device, new employees can complete the forms, and you can simply gather the necessary file upload and signatures—all without the need for paper.

Onboarding tasks are easier to complete and track

As many HR professionals are well aware, mistakes are simple to make while using a paper-based onboarding method. A common occurrence is that tasks are missed or performed in the incorrect sequence, which may be frustrating for both your staff and new recruits. If your human resources staff is having difficulty keeping track of to-dos and deadlines, putting all of your onboarding paperwork into a shared online group might be beneficial.

In order to quickly share onboarding forms with new workers and track submission progress, Questionscout uses a technology called Portals. You can send a link to it to new workers to facilitate their integration. Over time, your team can keep track of submissions and send out email reminders to verify that all of the necessary onboarding activities. It is a straightforward and cost-effective solution to improve your company's processes and guarantee that new workers are seamlessly incorporated.

New workers form a positive impression

An automated employee onboarding procedure can help your firm make a good first impression. This is critical because if your employees have a bad experience during their first few days on the job, it won't be long before they're seeking another job. According to Monster, 50-60% of employees actively seek new employment.

To achieve this objective, give your new recruits an online survey that asks them about their initial impressions as well as how they believe the onboarding process may be improved. Conditional Logic online survey solutions can help you simplify your surveys and personalize them to specific employees. The input you get will be useful as you continue to improve your employee onboarding process for future employees.

Save time and money

Employee onboarding may take a significant amount of administrative time and finances, as evidenced by several publications, including a widely regarded Benchmark Report published by the Society for Human Resource Management. A significant portion of those expenditures may be attributable to the time spent maintaining and completing new employee onboarding documentation.

Questionscout makes use of technology to reduce inefficiencies and increase productivity through automation. Automatic notifications and reminders are issued for new workers in the event of missing or inaccurate information on their application forms. These become more frequent as the due date approaches, saving your HR team many hours of administrative time and effort. Many Questionscout's clients have reported cost savings of up to eight times when hiring a new employee.

Streamline your paperwork

When it comes to onboarding, the process should take more than a day because the first day at a job is typically spent learning about the company and not doing anything related to the work. During his or her training, the employee will learn the fundamentals while also striving to recall new names and faces. There will, unavoidably, be a substantial quantity of paperwork.

A new employee's emergency contact information must be collected by the employer, tax and payroll work must be completed, and perhaps instructions and equipment must be supplied. It is critical to streamline this procedure in order to onboard new staff as smoothly as possible. You can personalize your online form to fit business needs, making it easier for both the new recruit and HR personnel. In the related table for your form, you can also quickly manage and analyze all of your employee data.


If you're thinking about redesigning and/or updating your onboarding process, these pillars are a great foundation to keep in mind while you plan. It is not enough to just put up a system and leave it to run in order to create the ideal employee onboarding process. When it comes to onboarding new employees, it's a constant balancing act between gathering the required documentation for fundamental operations like payroll and insurance registration while also making the new employee feel welcomed.

Businesses that treat their personnel as replaceable components frequently have the highest turnover (at a cost that is often underappreciated) and the most persistent difficulties in the industry. Employers can improve their business culture and team cohesiveness at a cheap cost by implementing a compassionate, sensitive, and inviting employee onboarding process. At the end of the day, every new employee has to understand how to be successful in their